Privacy Policy | Terms & Conditions
At OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company, your privacy is our top priority. We are committed to protecting your personal and genetic information with the highest standards of confidentiality, security, and compliance. We collect only the data necessary to provide accurate testing services and ensure a seamless client experience. All information shared with us, whether during scheduling, sample collection, or result delivery, is handled with strict discretion and stored securely. Our services are built on trust, and we take every precaution to safeguard your identity, health data, and results. You can be confident that your genetic information is used solely for the purpose you authorize, and never sold, shared, or disclosed without your explicit consent.
Privacy Policy & HIPAA Notice of Privacy Practices
Effective Date: May.22, 2025
1. Introduction: OmniDNA Mobile Labs, LLC respects your privacy and is committed to protecting your personal and health information. This Privacy Policy describes how we collect, use, disclose, and protect your information, including genetic information, in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and other applicable privacy laws. By using our website, services, or submitting your information, you agree to the terms of this Privacy Policy.
2. Information We Collect We may collect the following types of information: Personal Identifiable Information (PII): Name, date of birth, contact info, etc. Health Information (PHI): Medical history, testing results, and other data regulated by HIPAA. Genetic Information: DNA testing results, raw data files, or interpretations. Technical Data: IP address, browser type, pages visited (for analytics and security).
3. How We Use Your Information. We use your information to: Provide and manage genetic testing services. Deliver health reports and results Coordinate care through integrated services (e.g., Carepatron). Improve our services and security. Comply with legal and regulatory obligations. We do not sell or share your information with third parties for advertising purposes.
4. HIPAA Compliance & Your Rights As a covered entity/business associate under HIPAA, we are committed to: Protecting your PHI with appropriate administrative, technical, and physical safeguards Limiting access to your PHI to only those who need it for care or operations Signing Business Associate Agreements (BAAs) with all vendors who handle your data Providing you with the right to: Access and review your data. Request corrections. Receive an accounting of disclosures. Revoke authorization to share information (except where required by law)
5. Data Storage & Security. We use HIPAA-compliant platforms such as :Microsoft OneDrive for Business for encrypted storage. Carepatron for secure patient interaction. Power Automate / AWS for PHI-safe automation and data processing. All data is encrypted in transit (TLS 1.2+) and at rest using secure cloud infrastructure. Access is restricted using MFA and role-based controls.
6. Disclosure of Information. We may disclose your data: To healthcare providers or authorized personnel To you or your authorized representative. To third parties under a signed BAA If required by law, court order, or to prevent serious threats to health or safety.
7. Cookies and Analytics. We may use analytics tools (e.g., Google Analytics) to improve website performance, but no PHI is collected or shared in this process. You can opt out of analytics cookies via your browser settings.
8. Children’s Privacy. We do not knowingly collect personal information from individuals under 13 without verified parental or guardian consent.
9. Your Consent. By using our site and submitting your information, you consent to the collection and use of your information as described in this Privacy Policy.
10. Changes to This Policy. We may update this Privacy Policy to reflect changes in our practices or applicable law. Changes will be posted with an updated effective date.
11. Contact us. if you have questions about this policy or your rights under HIPAA, contact us:
OmniDNA Mobile Labs, LLC
support@omnidnamobile.com
1229 E Pleasant Run, Ste 131 Desoto, TX 75115
214-851-2376
________________________________________________________________________________________________________________________
OmniDNA Mobile Labs, LLC | Privacy Policy Addendum
Effective Date: May. 22, 2025
Jurisdiction: State of Texas
OmniDNA Mobile Labs, LLC This DNA Services Privacy Policy Addendum supplements the general privacy practices of OmniDNA Mobile Labs, LLC and governs all mobile and offsite DNA specimen collection services offered by the OmniDNA Mobile Labs, LLC within the State of Texas. This policy is designed to comply with applicable federal statutes, including the Health Insurance Portability and Accountability Act (HIPAA) and the Genetic Information Nondiscrimination Act (GINA), and all relevant provisions of Texas law, including the Texas Medical Privacy Act (Texas Health and Safety Code Chapter 181), the Texas Genetic Privacy Law (Texas Insurance Code §§ 546.051–.056), and Texas Family Code § 32.001.
1. Nature of Services and Role Clarification OmniDNA Mobile Labs, LLC provides non-diagnostic DNA specimen collection, identity verification, and chain-of-custody services. OmniDNA Mobile Labs, LLC does not perform laboratory testing or genetic interpretation. All collected specimens are submitted to third-party laboratories that are independently certified under applicable federal and state regulatory frameworks, including CLIA, AABB, and CAP. Clients acknowledge that OmniDNA Mobile Labs, LLC functions solely as a mobile collection and courier facilitator and not as a testing laboratory or healthcare provider. OmniDNA Mobile Labs, LLC does not issue laboratory results, provide clinical interpretation, or offer medical advice.
2. Consent and Use Authorization Prior to the collection of any specimen, clients must provide written or electronic informed consent. This consent must specify the purpose of the testing (e.g., paternity, immigration, ancestry, estate proceedings) and identify all parties authorized to receive results. Texas Insurance Code § 546.052 requires explicit, purpose-specific consent prior to any form of genetic testing. Consent is also required from the legal guardian or managing conservator if the subject is a minor, pursuant to Texas Family Code § 32.001.No specimen will be submitted for testing without proper documentation of legally compliant consent.
3. Data Classification and Protection Genetic information is classified under Texas and federal law as sensitive personal health information. All data collected and processed by OmniDNA Mobile Labs, LLC is treated as Protected Health Information (PHI) under HIPAA and sensitive personal information under Texas law. OmniDNA Mobile Labs, LLC has implemented administrative, physical, and technical safeguards consistent with industry standards and regulatory mandates, including but not limited to:AES-256 data encryption in transit and at rest
3. 1. Secure, role-based access controls
3. 2. Logging and audit tracking of all data access
3. 3. Retention and disposal policies aligned with Texas and federal recordkeeping regulations
3. 4. Client data will not be sold, licensed, or disclosed to third parties without express written consent, except where required by law or court order.
4. Third-Party Laboratory Disclosures All DNA testing is performed by independently accredited laboratories under contract with OmniDNA Mobile Labs, LLC. These laboratories are responsible for processing, analysis, and issuance of results. They maintain separate legal and regulatory obligations with respect to quality control, testing accuracy, and laboratory certification. Clients acknowledge and accept that OmniDNA Mobile Labs, LLC is not liable for laboratory testing outcomes or methodologies. All laboratories are selected through due diligence and operate under formal contractual agreements ensuring compliance with applicable laws and regulations.
5. Legal Use and Chain-of-Custody Where testing is intended for legal use (e.g., court-admissible paternity, immigration, probate), chain-of-custody procedures will be followed in strict compliance with evidentiary standards. This includes: Government-issued photo identification of all tested parties
Time-stamped documentation of collection, handling, and specimen transfer
5. 1. Use of tamper-evident packaging and custody logs OmniDNA Mobile Labs, LLC retains chain-of-custody records in accordance with applicable legal standards and will disclose them as required by court subpoena, agency request, or client authorization.
6. Data Retention, Access, and Deletion Genetic and personal data will be retained only for the duration necessary to fulfill the purpose of collection and as required by law. Clients may request: A copy of all records, including consent forms and test documentation
6. 1. Permanent deletion or anonymization of their personal and genetic data after test completion
Immediate destruction of their physical specimen after processing, provided it is not required to be retained by law
Such requests must be submitted in writing to the Privacy and Compliance Division.
7. Limitations of Liability and Hold Harmless Agreement
By engaging our services, clients agree to release, defend, indemnify, and hold harmless OmniDNA Mobile Labs, LLC, its officers, agents, and contractors from and against any claims, liabilities, damages, or costs arising from: The collection, processing, transport, or storage of DNA specimens
7. 1 . The use, disclosure, or retention of personal or genetic data consistent with client consent or legal requirements.
7. 2. Emotional distress, reputational harm, or financial consequences arising from the results or perceived implications of genetic testing.
7. 3. Any errors, omissions, or misinterpretations on the part of third-party laboratories
The company’s total liability is strictly limited to the cost of the service rendered, unless otherwise mandated by Texas law.
8. Compliance with Texas Law This policy and all services are governed by the laws of the State of Texas. In the event of any conflict between this addendum and federal or other state laws, the provisions offering the highest degree of protection to the individual will control.
9. Contact Information and Complaints To exercise your privacy rights under Texas or federal law, or to submit a complaint or request, please contact:
OmniDNA Mobile Labs, LLC
1229 E. Pleasant Run Ste 131, Desoto, TX 75115
support@omnidnamobile.com
214-851-2376
_____________________________________________________________________________________________________________
Terms and Conditions
Effective Date: May 22, 2025
Company Name: OmniDNA Mobile Labs, LLC
Website: omnidnamobile.com
Please read these Terms and Conditions (“Terms”) carefully before using our website, products, or services. By accessing or using any part of our services, you agree to be bound by these Terms. If you do not agree with any of these terms, please do not use our site or services.
1. Eligibility. You must be at least 18 years old to use our services. By using this site, you affirm that you are of legal age to enter a binding agreement or have the consent of a legal guardian.
2. Services Provided. OmniDNA Mobile Labs provides genetic testing, analysis, and reporting services for informational, wellness, or clinical purposes. Services may include lab testing, result delivery, and integration with care platforms such as Carepatron. We do not diagnose, treat, or cure diseases unless explicitly stated as part of a service regulated by a licensed medical provider.
3. Not Medical Advice The information and services provided are for informational and educational purposes only. They are not a substitute for professional medical advice, diagnosis, or treatment. Always consult a qualified healthcare provider before acting on any genetic or health-related information provided by us.
4. User Responsibilities You agree to: Provide accurate, complete, and updated registration and personal information. Not use our service for unlawful, harmful, or unethical purposes. Not attempt to access any data or systems without proper authorization. You agree that any genetic sample you submit is either your own or you have legal authorization to submit it on behalf of another individual.
5. Data and Privacy. Your personal and genetic information is protected under our Privacy Policy and federal law, including the Health Insurance Portability and Accountability Act (HIPAA) and Genetic Information Nondiscrimination Act (GINA).By using our services, you consent to the collection, storage, and limited use of your data as described in our Privacy Policy. You also agree to our use of secure, HIPAA-compliant platforms (e.g., Microsoft OneDrive, Carepatron) for managing your data.
6. Data Sharing and Use. We do not sell your genetic or health data. With your explicit consent, your data may be: Shared with healthcare providers Used for internal analytics or quality improvement Stored securely with cloud providers under Business Associate Agreements (BAAs)You can request deletion of your data or revoke access by contacting our support team.
7. Intellectual Property All content on this website (text, images, software, branding) is the exclusive property of OmniDNA Mobile Labs, LLC or its licensors. You may not copy, reproduce, or use our materials without prior written permission.
8. Payments and Refunds All fees for testing or subscriptions are due at the time of order unless otherwise stated. Refunds are subject to our Refund Policy, (Carepatron via Stripe Payment Processing) which may vary depending on service type (e.g., once a sample is processed, fees may be non-refundable).
9. Limitation of Liability To the fullest extent permitted by law, OmniDNA Mobile Labs, LLC shall not be liable for: Any indirect, incidental, or consequential damages Reliance on any results, recommendations, or reports Loss of data due to misuse, third-party access, or service disruptions Our maximum liability is limited to the amount paid for the specific service related to the claim.
10. Third-Party Services We may integrate with third-party platforms (e.g., Carepatron, Microsoft, AWS). We are not responsible for their policies, content, or actions. Their use is subject to their own terms and privacy policies.
11. Governing Law These Terms are governed by the laws of the State of Texas, without regard to conflict of law principles. Any disputes shall be resolved in the courts located in the State of Texas
12. Termination We reserve the right to terminate or restrict your access to services at any time, without notice, for conduct we believe violates these Terms or applicable law.
13. Changes to Terms We may update these Terms periodically. Continued use of our services after such changes constitutes your acceptance of the new terms. The latest version will always be posted on this page.
14. Contact Us If you have any questions about these Terms or wish to exercise your data rights, please contact us:
OmniDNA Mobile Labs, LLC
support@omnidnamobile.com
1229 E. Pleasant Run Ste 131, Desoto, TX 75115
214-851-2376
Data Collection
Types of Data collected
At OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company we collect only the essential information required to perform accurate, secure, and legally compliant buccal swab DNA testing. The following categories of data are collected during the testing process:
- Personal Identification Information
This includes your full name, date of birth, address, phone number, and email address. We use this information to confirm your identity and maintain proper chain-of-custody documentation. - Sample Collection Data
We collect biological material through a buccal (cheek) swab. This involves gently rubbing the inside of your cheek with a sterile cotton swab to obtain epithelial cells. These cells are used solely for DNA extraction and analysis. - Health and Consent Information
As part of our intake process, we collect information related to your consent for testing, any relevant medical history you choose to provide, and the purpose of testing (e.g., paternity, ancestry, legal, or wellness testing). - Test-Specific Metadata
This may include the date and time of sample collection, location of service (home, mobile clinic, or employer site), and collector ID. These details ensure compliance with laboratory processing standards and help validate results. - Analytical and Genetic Data
After laboratory analysis, we generate a DNA profile based on your genetic markers. This data is used strictly for the purpose authorized in your signed consent form. It is never shared, sold, or reused beyond the agreed scope. - Optional Information (If Applicable)
You may voluntarily provide additional information for enhanced services, such as family relationships, ethnicity data for ancestry matching, or personal health goals for wellness-related reports. This is always optional and processed with additional layers of consent.
Genetic and personal health information is classified under federal and Texas law as sensitive Protected Health Information (PHI). All data collected, processed, and stored by OmniDNA Mobile Labs, LLC is managed exclusively through Carepatron, a HIPAA-compliant patient portal and healthcare platform. Carepatron employs industry-standard security protocols to safeguard PHI, including but not limited to:
1. AES-256 encryption for data at rest and in transit
2. Secure, role-based access controls to restrict access to authorized personnel only
3. Comprehensive audit logging and access tracking
4. Automated data backup, disaster recovery, and secure cloud hosting
5. Retention and disposal policies aligned with HIPAA, the Texas Medical Privacy Act (Texas Health & Safety Code Chapter 181), and the Texas Genetic Privacy Law (Texas Insurance Code §§ 546.051–.056)
OmniDNA Mobile Labs, LLC does not store or process PHI through its public website or any non-HIPAA-compliant platform. Client data will never be sold, shared, or disclosed to third parties without explicit written consent, except as required by law, subpoena, or judicial order. All data access requests, modifications, or deletions must be submitted in writing to the Privacy and Compliance Officer.
Mode and place of processing the Data
At OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company all personal and genetic data collected through buccal swab testing is processed with the highest standards of privacy, security, and regulatory compliance.
1. Mode of Processing
Data is processed using both electronic and manual methods. Our systems employ encryption, secure access protocols, and role-based controls to ensure that only authorized personnel can access your data. All physical records, such as consent forms or sample logs, are securely stored in locked environments with restricted access.
Laboratory analysis is conducted under strict procedural standards, including chain-of-custody documentation, to ensure accuracy and data integrity. Digital results are transmitted via encrypted channels to ensure confidentiality at every step.
2. Place of Processing
All data processing occurs within certified laboratories and secure facilities located in the United States. These labs meet federal and state requirements for genetic testing and operate under CLIA (Clinical Laboratory Improvement Amendments) and HIPAA (Health Insurance Portability and Accountability Act) compliance frameworks.
Additionally, mobile collection teams submit samples directly to our centralized processing hubs through secured courier or medical transport methods. No data is ever outsourced or transferred to unauthorized third-party processors or offshore entities.
3. Data Access and Control
Access to your personal and genetic information is strictly limited to personnel with a legitimate operational or medical need. All staff involved in the handling, processing, or analysis of data undergo regular compliance training and sign confidentiality agreements.
We retain data only for as long as necessary to fulfill the purpose for which it was collected, or as required by applicable law. You may request access, correction, or deletion of your data at any time in accordance with our privacy policy.
Legal basis of processing
At OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company we process your personal and genetic information in strict compliance with all applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA) and, where relevant, the Genetic Information Nondiscrimination Act (GINA). The primary legal basis for processing your data is your informed and explicit consent. Before any sample is collected or analyzed, you are provided with clear, accessible information about the nature, purpose, and scope of the testing, and you may withdraw consent at any time, subject to legal or operational requirements. In some cases, we also process data as part of fulfilling a contractual obligation, for example, when delivering test results you requested, managing a legal paternity case, or coordinating with a healthcare provider or authorized legal representative. Additionally, we may be required to process certain information to comply with legal obligations, such as responding to court orders or fulfilling mandatory reporting requirements. In limited circumstances, we may rely on our legitimate interests to process data for purposes such as internal quality assurance, fraud prevention, or administrative auditing, provided such use is consistent with your rights and expectations. Finally, in situations where public health or safety is a concern, we may process certain data in alignment with public health reporting guidelines and emergency response protocols. All data is handled with the utmost care to protect your privacy and maintain trust.
Place
All personal and genetic data collected by OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company is processed within the United States at secure, certified laboratory facilities. These facilities are fully compliant with federal and state regulations, including Clinical Laboratory Improvement Amendments (CLIA) standards and HIPAA requirements for the protection of health information. Our mobile collection teams operate in the field across various states, but all samples are transported directly to centralized processing hubs for secure handling and analysis. We do not store, process, or transfer your data outside of the United States or to any unauthorized third-party vendors. All physical and digital data is managed within secure environments that include restricted access, encryption protocols, and continuous monitoring to ensure the confidentiality and integrity of your information.
The purposes of processing
The personal and genetic information collected by OmniDNA Mobile Labs, LLC | DNA Genetic Testing Company is processed solely for the purpose of providing accurate and reliable DNA testing services. This includes verifying identity, analyzing buccal swab samples, generating test results, and securely delivering those results to authorized individuals or entities. Depending on the type of test requested, such as relationship testing, ancestry, or legal paternity verification, your data is used strictly to fulfill the specific purpose for which it was collected. Additional processing may occur for customer service, quality control, internal auditing, legal compliance, or operational improvements, but only to the extent necessary and always with privacy safeguards in place. We do not use your data for marketing, advertising, or any secondary purposes without your explicit, informed consent.